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Get Your Office in Tip-Top Shape With These Filing Solutions

Posted by Craig Nelson · March 25, 2023

Struggling to keep your office in an organized and efficient state? Don't worry; you're not alone! The right filing solutions can make a world of difference when it comes to the efficiency and productivity of any office. Whether you're dealing with stacks of paperwork or just trying to stay on top of digital files, implementing the right filing solutions can help keep your office running smoothly. In this blog post, we'll take a look at some of the best filing solutions available and how they can help get your office in tip-top shape.

Implement a One Touch Rule

The One Touch Rule is a simple yet effective way to organize your office filing system. It's as straightforward as it sounds: every paper you touch should be filed or discarded in one step. This rule helps to keep your workspace organized and prevents you from cluttering it up with unnecessary documents. To get started, you'll need to designate a place to store all of your papers. Investing in a Filing Cabinet is a great way to keep everything organized, as it will give you dedicated space to store all of your documents. Make sure you label each file, so you know where to find things easily. Additionally, when you're finished with a paper, it should go right into the designated file. The One Touch Rule also applies to digital files. Take the time to create an organized folder structure on your computer, and make sure you know where each file is stored. When you're finished using a digital file, make sure you put it in its proper place so you don't have to search for it later.

Use Hanging Files

Hanging files are a great way to organize your office filing system. Hanging files are the perfect way to keep important documents organized and accessible. The best way to use hanging files is to start with a folder for each major category, then label each folder according to the contents. To find the label you're looking faster for when it’s time to work, use MagniFile Hanging File Folders, which have full-length magnifying lenses that double the size of file titles. Using hanging files is an excellent way to organize your office filing system and keep it running smoothly. It’s a great way to ensure that important documents are accessible and easy to find when needed. Creating an organized filing system will help you get the most out of your office space.

Keep Only What You Need

When it comes to office filing solutions, it is important to keep only what you need. Clutter in the workplace can create a chaotic atmosphere and make it difficult to find documents quickly. To prevent this, consider what documents need to be kept and eliminate anything that doesn't serve a purpose. It's also important to remember to dispose of any confidential documents that are no longer needed using a Document Shredder. This will help keep your office less cluttered and prevent data from being stolen. If you are having trouble deciding what documents to keep, create a system. Create categories based on the type of document, such as financial records, customer information, employee records, and so on. Then, come up with a timeline for when documents should be disposed of or archived. This will help you stay organized and prevent unnecessary documents from piling up. By following these filing solutions and keeping only what you need, you will be well on your way to an organized office.

3 Tips for Making the Most of Your Desk Space

Posted by Craig Nelson · March 18, 2023

Are you feeling overwhelmed by the lack of space on your desk? Many of us can relate to this feeling! Whether you're working from home or in an office, having a desk that's cluttered and cramped is not conducive to productivity. Fortunately, there are a few simple tips you can use to make the most of your desk space and maximize its potential. In this blog post, we'll be discussing 3 tips for saving space on your desk, so you can start to work more efficiently and productively.

1) Get Creative with Storage

One of the easiest ways to maximize desk space is by getting creative with storage solutions. Opt for Under-Desk Mount Organizers that can keep frequently accessed materials right at your side. Additionally, you can use TierDrop Desktop Organizers to organize your supplies and paperwork in one spot. If you are trying to conserve more desk space but your laptop takes up a lot of room, you may want to look into getting a Laptop Stand. This will allow you to keep your computer off the desk and still be able to use it, and can even have drawers that contain more storage space.

2) Invest in Organizers

If you have an overcrowded desk, you may find that investing in organizers such as Stacking Risers can help to make the most of your desk space. There is also a wide range of Desk Accessories available that can help to sort and store items such as paperclips, pens, pencils, and other small items. Investing in Storage Boxes can help to keep your desk neat and organized and can also help to keep things out of sight if needed. You can also find Hanging Files that can help to organize your paperwork and other documents within easy reach.

3) Take Advantage of Wall Space

If you’re running out of desk space, consider taking advantage of wall space. You can use the walls to hang calendars, task lists, and reminders. This helps keep all your tasks organized in one place and makes it easier for you to stay on top of your to-do list. You can also use the Wall File Organizers to transform unused wall space into vertical file organizers. Overall, taking advantage of wall space is a great way to save space on your desk while still staying organized and productive. With some creative storage solutions and the right organizers, you’ll be able to maximize your desk space and make it look great.

3 Ways to Create a Happier Workplace

Posted by Craig Nelson · March 04, 2023

A happy workplace is an essential component of a successful business. Not only does it increase employee productivity and engagement, but it also helps to create a positive company culture. If you're looking for ways to improve the atmosphere in your office and make your employees happier, here are three tips that will help you create a happier workplace.

1) Encourage Positivity

Creating a happier workplace starts with fostering a positive culture and environment for your employees. Research has found that positivity in the workplace leads to higher productivity, better problem-solving, and overall job satisfaction. As an employer, you can help foster this positivity by encouraging collaboration and open communication among your staff. Allow them to voice their ideas and opinions and show them that you value their input. You can also use Motivational Games to boost morale and increase your company's performance. Energizing your entire team with Plinko, a Prize Wheel, and a little imagination can provide some much-needed positivity.

2) Invest in Employee Development

It’s important to create an environment where employees feel valued and have an opportunity to develop their skills. Providing the right tools is an important part of their development. Give your employees tools that will keep them organized and on the path to success, such as AdjustaView Reference Organizers, MagniFile Hanging File Folders, and Deluxe Stacking Drawers. By investing in employee development, you are providing your employees with the opportunity to grow, not only in their individual roles, but also as professionals. This will create a more engaged, productive, and happier workplace.

3) Celebrate Successes

Creating a happier workplace is not just about avoiding negative energy, it’s also about celebrating successes and rewarding your team for a job well done. When employees feel that their hard work is being recognized and rewarded, they will be much more likely to stay engaged and motivated in the workplace. One way to do this is to recognize individual contributions – if someone does something above and beyond, make sure you thank them publicly. For example, giving shout-outs during meetings or posting acknowledgments of good work every month on a ModMonthly Planning Calendar that is visible to the entire office can increase happiness amongst your team.

3 Tips for Designing an Office Space for a Growing Business

Posted by Craig Nelson · January 28, 2023

Are you planning on growing your business in the next few years? With your business expanding, you may find yourself needing to design an office space that will accommodate both your current and future needs. Here are three tips for designing your office space as an efficient environment that supports the growth of your company.

1) Incorporate Tools that Grow with your Business

If you're growing your business, it's essential to design an office space that will grow with you. Doing so will save time and money by not needing to constantly redesign the layout of your office. Instead of purchasing storage compartments that need to be replaced whenever paperwork starts to pile up, consider a TierDrop Desktop Organizer that grows with you. Need more slots? No problem! Unlike conventional desktop organizers that have a fixed number of compartments, a TierDrop Organizer allows for Add-On Modules that can be easily added at any time with simple construction that assembles in seconds without tools.

2) Invest in Durable Products Backed by a Lifetime Guarantee

One of the best decisions you can make for your growing business is investing in products for your office space that are backed by a lifetime guarantee. This will give you peace of mind knowing that if anything goes wrong with your office materials, they will be replaced without hassle. It is especially important to invest in document holders that are both effective and durable, such as MagniFile Hanging File Folders. These folders will help you save time as your company expands by allowing you to find files fast with magnifying lenses that DOUBLE the size of file titles, and will also be replaced for free if they don't last a lifetime.

3) Get Organized Before Clutter Begins

Clutter can be intimidating, and it's easy to let it build up. But if you start from the beginning, you'll never have to worry about clearing out your office later on. Start by keeping things organized in the first place. Make sure everything has a home and is put back when you're done with it so that you don't end up with piles of paper flooding your desk. This can be made easy with Reference Organizers that keep documents orderly and displayed easily. Not only can Desk Reference Organizers keep paperwork neat and tidy right on your desk, but Wall Reference Organizers are also a great option to keep lots of documents in view while preserving limited desk space as business gets busier!

How to Create an Efficient Workflow

Posted by Craig Nelson · December 10, 2022

The secret to any office’s efficiency can be boiled down to one word—workflow. Workflow refers to the process your business uses to get work done from start to finish, whether that’s coordinating with clients, getting materials in and out of the building, or even keeping the copier well-stocked at all times. Workflow describes the best way for your employees to get tasks accomplished throughout the day, and when you have an efficient workflow in place, everyone in your office will enjoy greater productivity and stress relief as a result. How do you create an efficient workflow? Read on!

Plan Ahead with Planning Boards

One way to create a workflow is by using planning boards in your office. Planning boards can be as simple as writing out a list of tasks on a whiteboard, such as Ultimate's ModMonthly Planning Board, which offers perpetual planning due to its unique design. These boards are great because they keep you on task and help you avoid missing important events or appointments. They also make it easier to refer back to past weeks if there are needed updates or changes.

Organize the Piles of Clutter on Your Desk

It's time to take your office back! A cluttered desk can lead to lost files, missed deadlines, and unhappy employees. To get your workspace back on track, start by sorting through the papers on your desk. Make sure you discard all the old memos, outdated documents, and anything that doesn't need your attention right now. Now it's time to organize everything left over so it's more manageable.

Use Tools to Find Information Fast

As a business owner, you should look at ways to make your daily life easier and find information faster. Streamlining and organizing your workflow can become possible with tools like these:

AdjustaView™ Desk Reference Organizers

Provides easy access to frequently used information you need every day.

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MagniFile™ Hanging File Folders

Features full-length magnifying lenses that double the size of file titles.

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StationMate™ StepUp File Desktop Organizer

Save time by organizing your projects with the included PocketFile File Folders.

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